Saving £42,000 a year and replacing three VAs with automation.
A recruitment agency managing high volumes of CVs, client follow-ups, and candidate pipelines was drowning in manual work. We automated the lot.
The problem
Manual CV screening and pipeline management required multiple virtual assistants and still produced bottlenecks. Reporting was weak, making it difficult for managers to see performance clearly.
The team was spending the majority of their time on admin instead of placements. The business was paying for three full-time VAs to handle work that should have been automated.
The solution
We delivered a recruitment automation system powered by AI and built around their existing tools.
- AI CV triage to instantly filter applicants against role requirements
- ATS automation to eliminate double-entry across systems
- Website to project management linkage so applications synced to delivery workflows automatically
- Automated follow-up cadences to ensure timely candidate and client communications
- Management dashboards for real-time performance reporting
The results
OUTCOMES
£42,000 saved per year
The equivalent of three full-time VA roles, reinvested into growth rather than admin overhead.
Faster placements
AI triage and automated follow-ups tightened the entire pipeline. Shortlists moved faster, candidates got better responses, clients got quicker results.
Real-time visibility
Management dashboards gave directors a clear view of pipeline performance for the first time, without chasing the team for updates.
Want results like this?
Book a discovery call and let us show you what is possible.
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